Whether your organization is refreshing its website, updating social media profiles, launching a marketing campaign, or creating internal directories, professional headshots unify your brand identity and enhance credibility. But coordinating headshots for an entire team—especially across multiple departments or locations—can be a logistical challenge without a plan.
At St Louis Headshots, we’ve helped hundreds of organizations—from fast-paced startups to established corporations—streamline the headshot process from start to finish. Here’s a proven step-by-step approach to ensure your headshot session is efficient, professional, and yields impactful results.
1. Define Your Brand Style
Before the first camera is turned on, determine the look and tone you want to achieve. Should the headshots feel formal or approachable? Studio backdrop or environmental background? Consistency across images is key for creating a polished and unified team presence.
Pro Tip: Provide visual examples or a style guide to your photography team so they can replicate your vision with precision.
2. Choose the Right Setting
Depending on your team’s size, schedule, and goals, headshots can be done:
- In-Studio – Controlled lighting, clean backgrounds, and access to props or creative setups.
- On-Location – At your office or corporate environment, ideal for adding context or convenience.
- Hybrid – Great for remote teams or executive groups, ensuring consistency while offering flexibility.
We offer private studio sessions as well as mobile setups, complete with backdrops, professional lighting, and camera gear to deliver consistent, high-quality results regardless of location.



3. Create a Scheduling Plan
Avoid workflow disruptions by:
- Appointing a coordinator on your team.
- Using scheduling tools or time blocks (e.g., 10–15 minutes per person).
- Offering multiple time slots, including early morning or lunch-hour sessions.
Efficiency tip: For large teams, stagger photo times and group team members by department or shift.









4. Prepare Your Team
Clear communication reduces no-shows and ensures everyone is photo-ready. Share tips on:
- What to wear (solid colors, minimal patterns, brand colors when possible).
- Grooming and appearance (clean, neat hairstyles, light makeup if desired).
- What to expect (length of session, number of shots, retouching options).
We also provide a preparation guide to make sure your team looks and feels confident in front of the camera.
5. Capture Multiple Expressions and Angles
A single pose may work for a company directory, but versatile businesses need options. We recommend capturing:
- A classic head-and-shoulders shot.
- A relaxed, slightly angled pose.
- A few expressions—approachable smile, confident neutral, and one with personality.
This gives your marketing team multiple looks to work with across platforms—LinkedIn, About pages, newsletters, or promotional materials.



6. Review, Select, and Retouch
Once the session is complete:
- We offer same-day or next-day proof galleries.
- Your team can select their favorite shots individually or allow a brand manager to choose.
- We professionally retouch each selected image—ensuring natural skin tone, clean backgrounds, and polished presentation.
7. Repurpose for Maximum ROI
The best part of investing in high-quality headshots is the long shelf life and broad usage:
- Email signatures
- Team bios in pitch decks
- Zoom or Teams profiles
- Blog author images
- Company press releases
We also help clients resize and reformat headshots for every use case—from 4K-resolution portraits to square-crop social profile images.
Why Partner with St Louis Headshots?
At St Louis Headshots, we specialize in delivering premium photography and video solutions that elevate your brand’s image. As a full-service commercial video and photography production company operating since 1982, we’ve worked with businesses, marketing firms, and creative agencies throughout the St. Louis area.
Here’s what sets us apart:
- Studio & On-Location Services: Whether in our private, prop-ready studio or at your office, we deliver consistent, high-quality results.
- Expert Creative Crew: Our team includes professional sound and camera operators, lighting specialists, and production coordinators.
- Advanced Technology: We leverage the latest in AI tools, post-production workflows, and media software to ensure professional-grade output.
- Drone Photography Capabilities: Need aerial visuals for a corporate video or marketing asset? We are licensed and capable of flying specialized drones—even indoors.
- Media Repurposing: From photography to video, we help you maximize the impact of your content by reformatting and repackaging it across digital platforms.
Let us handle every detail of your next headshot project—from pre-shoot planning to post-production polish—so your team looks its best and your brand image shines.
Ready to schedule your team’s headshots?
Contact St Louis Headshots today and experience the difference a seasoned, full-service media team makes.
314-913-5626
Mike Haller
Studio: 4501 Mattis Road St. Louis, MO 63128
























































