When it comes to representing your company, a polished and professional headshot can make all the difference. Whether for a corporate website, LinkedIn profiles, or marketing materials, high-quality headshots are an essential part of your company’s branding strategy. However, organizing and setting up a company-wide headshot day can seem daunting. With careful planning and the right approach, you can ensure a smooth and successful experience that results in high-quality images that meet your company’s needs.
1. Planning Ahead: The Key to Success
Begin by identifying your goals for the headshot session. Consider the image you want to project and how the headshots will be used across your company’s platforms. Once you’ve established your objectives, set a date and time that works for your employees. It’s important to choose a date that minimizes disruption to your daily operations while allowing enough time for each individual to be photographed.
Create a detailed schedule, allotting time slots for each employee to ensure the day runs smoothly. Include buffer time for unforeseen delays. It’s also helpful to inform employees well in advance, providing them with guidelines on what to wear and how to prepare for their headshot.
2. Selecting the Right Location
Choosing the right location is crucial for creating the desired aesthetic for your headshots. You have two main options: an on-site setup or a professional photography studio.
- On-Site Setup: If you prefer to have the headshots taken at your office, ensure you have a space that is well-lit, quiet, and free from distractions. A clean, uncluttered background is ideal. You may also want to consider having different background options to match various branding needs.
- Professional Studio: For a more controlled environment with specialized lighting and equipment, consider booking a professional photography studio. A studio setting provides consistency in lighting and background, which is particularly useful if you’re photographing a large number of employees over multiple days.
3. The Importance of Professional Equipment and Expertise
Investing in professional photography equipment and an experienced photographer is non-negotiable for achieving high-quality headshots. Professional photographers understand the nuances of lighting, angles, and composition, ensuring each individual is captured at their best.
Professional equipment, including high-resolution cameras, studio lighting, and backdrops, are essential for producing clear, sharp images that reflect your company’s brand.






4. Wardrobe and Styling Considerations
Provide clear wardrobe guidelines to your employees. Encourage them to wear solid colors that align with your company’s branding. Avoid busy patterns or logos that could distract from their faces. For styling, consider offering professional hair and makeup services to ensure everyone looks their best on camera.
5. Ensuring Comfort and Confidence
Creating a relaxed and comfortable atmosphere is key to capturing natural, confident headshots. A skilled photographer will guide each employee through the process, offering direction on poses and expressions. The goal is to capture each individual’s personality while maintaining a cohesive look across all headshots.
6. Post-Production and Image Delivery
Once the photography session is complete, the post-production process begins. This includes selecting the best shots, retouching, and finalizing the images to meet your specifications. Professional editing ensures consistency across all headshots, aligning with your company’s branding and image standards.
Ensure that the final images are delivered in the appropriate formats and resolutions for your intended use, whether for print or digital platforms.
Conclusion: Partnering with St Louis Headshots
At St Louis Headshots, we understand the importance of professional headshots in today’s corporate world. As a full-service professional commercial photography and video production company, we bring decades of experience, the right equipment, and a creative crew to every project. Whether you need studio or location photography, editing, post-production, or licensed drone pilots, we have the expertise to customize your productions for a variety of media requirements.
We specialize in repurposing your photography and video branding to gain more traction and are well-versed in all file types and styles of media and accompanying software. Our private studio lighting and visual setup is perfect for small productions and interview scenes, and our studio is large enough to incorporate props to round out your set.
From a private custom interview studio setup to providing sound and camera operators and specialized indoor drone flights, we have everything you need to make your next video production perfect. Since 1982, St Louis Headshots has proudly partnered with businesses, marketing firms, and agencies in the St. Louis area, delivering exceptional corporate photography and video services. Let us help you create the perfect visual representation of your team.
314-913-5626
Mike Haller





































